Tabulous

🎯 Tournament Admin

Full control over tournament settings, participants, rounds, draws, and results. Can add other admins and manage all aspects of the competition.

⚖️ Judge

Can access assigned ballots, submit results, and provide feedback. Views rounds they're assigned to adjudicate.

🗣️ Debater

Can view draw, motions, and results. Receives notifications about round assignments and tournament updates.

1.User Submits Registration Request

Interested participants visit your tournament page using the link you shared with them. Non-admin users will see a "Register" button in the top right corner of the tournament page.

When they click "Register", they'll be prompted to select their role (Debater or Judge) and can optionally include a message with their request.

2.You Receive the Request

As a tournament admin, you'll receive a notification about the new registration request. Navigate to Admin → Participants to view all pending requests.

3.Review and Approve/Reject

In the Participants section of the Admin panel, you'll see a list of all registration requests with details about each user. You can:

• • View the user's profile and requested role
• • Read any message they included with their request
• • Accept the request to add them to your tournament
• • Reject the request if they don't meet your requirements

4.User Receives Confirmation

Once you approve a request, the user will receive a notification confirming their participation. They'll then appear in your participants list and can be assigned to teams.

Step 1:Enter Team Name

In the "Create New Team" section, enter a descriptive name for the team. Team names should be unique and easily identifiable.

Step 2:Select Team Members

Choose debaters from the participant list. The system provides several helpful features:

• •Filter by name: Search for specific participants
• •Filter by institution: Find participants from specific schools/universities
• •Mutual Match indicators: Participants who selected each other as preferred partners are highlighted with a green background and "Mutual Match" badge
• •Partner Selected badges: Shows when you've selected a participant's preferred partner
• •Participants already in teams are grayed out and cannot be selected

Step 3:Create the Team

Click the "Create Team" button to finalize the team. The selected participants will be added to the team and removed from the available participants list.

Viewing Teams

All created teams are displayed in the "Existing Teams" section. For each team, you can see:

• •Team name
• •All team members' names
• •Member details (institution, preferred partner, categories)

Filtering Teams

Use the filter input at the top right of the "Existing Teams" section to search teams by name. This is helpful for tournaments with many teams.

Deleting Teams

Click the trash icon next to any team to delete it:

• •A confirmation dialog will appear
• •Deleted team members become available for selection again
• •This action cannot be undone

Step 1:Choose Round Type

At the top of the Create Round page, you'll see options for different round types:

• •
  Regular Round (Default): Standard preliminary rounds where all teams and judges participate
• •
  Out Round (Break Round): For elimination rounds with only broken teams and judges. You'll need to select a break category (Open, ESL, EFL, High School, U18, U16, U14, Novice)
• •
  Silent Round: Results will be hidden from participants (useful for surprise announcements)
• •
  Finals Round: When creating an out round, you can mark it as the final round of the tournament

Step 2:Enter Round Name

Give your round a clear, descriptive name. Examples:

• • Round 1, Round 2, Round 3... (for preliminary rounds)
• • Quarterfinals, Semifinals, Grand Final (for break rounds)
• • ESL Final, Open Semifinals, etc.

Step 3:Add Motion(s)

Every round requires at least one motion (debate topic). You can:

• •
  Add a Single Motion: Standard approach where all debates use the same motion
• •
  Add Multiple Motion Options: Click "Add Motion Option" to create a pool of motions for debaters to vote on. This allows democratic motion selection.
• •
  Include Info Slides: Optionally add context or clarifications for each motion

Step 4:Select Participating Teams

Choose which teams will participate in this round:

• •For regular rounds: All teams are pre-selected by default
• •For out rounds: Only teams that have broken in the selected category will be available
• •You can manually select/deselect individual teams or use "Select All" / "Unselect All"

Step 5:Select Participating Judges

Choose which judges will adjudicate this round:

• •For regular rounds: All judges are pre-selected by default
• •For out rounds: Only judges that have broken in the selected category will be available
• •Ensure you have enough judges for your teams (typically 1-3 judges per debate)

Step 6:Create the Round

Click the "Create Round" button at the bottom of the page. The round will be created with a DRAFT status, allowing you to review and make changes before publishing it to participants.

1.Select Your Round

Click on the round you want to create a draw for. The round must be in DRAFT or UNPUBLISHED status to be modified.

2.Create Rooms (Debates)

Click the "Add Room" button to create individual debate rooms. Each room represents one debate that will take place.

• •Add as many rooms as needed for the number of debates in your round
• •For BP format with 4 teams per debate, you'll need fewer rooms
• •For 2-team formats, you'll need approximately half as many rooms as participating teams

3.Assign Teams to Rooms

For each room, assign the competing teams:

• •Click "Add Team" within a room
• •Select teams from the dropdown of available teams
• •BP format: Assign 4 teams per room and set their positions (OG, OO, CG, CO)
• •2-team formats: Assign 2 teams per room and set their sides (Proposition/Opposition)

4.Assign Judges to Rooms

For each room, assign the judging panel:

• •Click "Add Judge" within a room
• •Select judges from the dropdown of available judges
• •Assign judge roles: Chair (main judge who submits the final ballot), Panel (additional judges), or Trainee (observing judges)
• •Each room should have at least one Chair judge

5.Assign Room Names/Locations

Optionally assign physical room names or locations:

• •Use the "Room Assignment" dropdown for each debate room
• •Select from your pre-configured room names (e.g., "Room 101", "Main Hall", "Online Room A")
• •This helps participants know where to go for their debates

6.Publish the Round

Once your draw is complete:

• •Click the "Publish" button on the round
• •This makes the draw visible to all participants
• •Teams and judges can now see their room assignments and opponents
• •Judges can access their ballots to fill out after debates

7.Control Motion Visibility

After publishing the round, you can control when participants see the motion(s):

• •By default, motions are hidden from participants when a round is first published
• •To make motions visible, click the blue "Show Motion" button on the round
• •This allows you to publish the draw first, then release the motion when debates are about to begin
• •Once public, all participants can see the motion and infoslide in the Draws page
• •The button changes to an amber "Hide Motion" button if you need to make it private again

1.Finding Your Ballots

Once a round is published and you've been assigned as a judge, you'll receive a notification. To access your ballots:

• •Click on your user icon in the top right corner of the navigation bar
• •Select "Ballots" from the dropdown menu
• •You'll see all your assigned ballots organized into two tabs: "Available" (ballots you need to fill out) and "Completed" (ballots you've already submitted)

2.Understanding Ballot Information

Each ballot card displays important information:

• •Tournament name and round name
• •Motion and infoslide (if provided)
• •Room assignment (where the debate takes place)
• •Your role: Chair (you submit the final ballot) or Panel judge (you may or may not need to submit depending on tournament settings)

3.Filling Out a Ballot

Click the "Fill Out" button on any available ballot to begin:

• •Rank the teams: Assign rankings to all teams in the debate (1st, 2nd, 3rd, 4th for BP format; 1st, 2nd for two-team formats)
• •Score the speakers: Enter speaker scores for each debater (typically on a scale of 60-80 or as configured by the tournament)
• •Add feedback (optional): Provide constructive feedback for teams and speakers if the tournament has enabled this feature
• •Submit the ballot: Once all required fields are filled, click "Submit Ballot" to finalize your decision

4.After Submission

Once you submit a ballot, it moves to the "Completed" tab. You can still view your submitted ballots, but you cannot edit them after submission. If you need to make changes, contact a tournament administrator.

1.Accessing Ballot Management

Navigate to Admin → Ballots Management from your tournament's admin dashboard.

2.Monitoring Ballot Status

Select a round to view detailed ballot status:

• •Completion summary: See a progress bar showing how many ballots have been completed
• •Room-by-room breakdown: View each room's status, including assigned judges, teams, and submission status
• •Judge completion: See which judges have submitted their ballots and which haven't

3.Filling Out Ballots on Behalf of Judges

As an admin, you can create or edit ballots for any judge:

• •In the "Admin Actions" column, click "Create" for judges who haven't submitted yet, or "Edit" for those who have
• •This is useful if a judge is unavailable or having technical difficulties
• •The ballot will be submitted on behalf of that judge

4.Auto-Fill Ballots (Testing Feature)

For testing purposes, admins can use the "Auto-Fill All Ballots" button:

• •This automatically generates scores and rankings for all incomplete ballots in the round
• •Useful for testing tournament workflows without manually entering data
• •The round must be in "Published" status to use this feature

5.Refreshing Status

Click the "Refresh Status" button at the bottom of the page to update the ballot completion status in real-time as judges submit their ballots.

🏆 Standings (Live Results)

• •Visible: During active tournaments (before completion)
• •Who can see: All users (participants and public)
• •Shows current rankings as rounds are completed

📋 Team Tab & Speaker Tab (Final Results)

• •Visible: Only when tournament is marked as "Completed"
• •Exception: Tournament admins can always view these tabs
• •Shows comprehensive final rankings and statistics

📊 Results (Round-by-Round)

• •Visible: When there is at least one completed round
• •Who can see: All users (participants and public)
• •Admins can also view published rounds (even before completion)

1.Standings

Live tournament rankings shown during the tournament:

• •Current team rankings based on completed rounds
• •Team points and cumulative speaker scores
• •Updates automatically as rounds are completed
• •Available to everyone during active tournaments

2.Team Tab

Comprehensive team rankings and statistics (available after tournament completion):

• •Final team rankings with total points
• •Cumulative speaker scores for each team
• •Win/loss records
• •Click on any team name to view their detailed team record

3.Speaker Tab

Individual speaker rankings (available after tournament completion):

• •Complete ranking of all speakers in the tournament
• •Average speaker scores across all rounds
• •Team affiliation for each speaker
• •Hover over team names to see team members

4.Results (Round-by-Round)

Detailed results for each completed round:

• •Select a specific round to view its results
• •See team placements and points for that round
• •View speaker scores for each team in the round
• •Admins can view published rounds before they're completed

5.Team Record (Individual Team View)

Detailed performance data for a specific team:

• •Access by clicking on a team name in the Team Tab
• •Round-by-round breakdown of team performance
• •Shows placement, points, and speaker scores for each round
• •Lists judges who adjudicated each of their debates
• •Includes team position/side for each round (OG, OO, CG, CO for BP)
• •Link to view the ballot for each round